Event Planning Labuan Bajo

We recommend booking 6-12 months in advance for weddings and large events to ensure venue and vendor availability, especially during peak season (June-September, December-January). Smaller celebrations can be planned 3-6 months ahead. Last-minute events (30-60 days) are possible subject to availability with limited customization options.

Full-service planning includes: initial consultation and concept development, venue sourcing and coordination, vendor selection and management (catering, flowers, entertainment), event design and decoration, timeline creation and day-of coordination, guest communication and logistics, and post-event cleanup. You'll have a dedicated coordinator managing every detail.

Yes! We handle all wedding ceremony permits required in Labuan Bajo and assist with legal documentation for marriage registration if needed. For legal marriages, we coordinate with local authorities and can recommend English-speaking officiants. We also arrange symbolic ceremonies for couples legally married in their home countries.

We work with diverse venues including private beachfront locations, luxury villa properties, oceanview clifftop sites, resort event spaces, traditional boat celebrations, and private island locations. Each venue offers unique backdrops from sunset beaches to jungle gardens. We'll recommend best options based on your guest count, style, and budget.

Costs vary by event size and complexity:

• Intimate weddings (20-30 guests): Starting from IDR 50,000,000
• Mid-size weddings (50-75 guests): Starting from IDR 100,000,000
• Large weddings (100+ guests): Starting from IDR 200,000,000
• Birthday/anniversary parties: Starting from IDR 15,000,000
• Corporate events: Custom quotes based on program
• Proposal setups: Starting from IDR 5,000,000

Planning fees typically 10-15% of total event budget. Detailed quotes provided after initial consultation.

Absolutely! We assist with villa and hotel room blocks for your guests, coordinate group arrival transfers from Komodo Airport, arrange welcome bags and guest amenities, organize pre and post-event activities (Komodo tours, diving), and provide guests with local area information and recommendations. Group accommodation discounts available for 5+ rooms.

Yes, we book diverse entertainment including live acoustic musicians, DJs and sound systems, traditional Indonesian dancers, fire performers, string quartets for ceremonies, live bands for receptions, and cultural performances. We'll recommend entertainment matching your event style and ensure all technical requirements (sound, lighting) are handled.

Labuan Bajo enjoys favorable weather most of the year, but we always have backup plans. Every outdoor event includes contingency options: covered venue alternatives, tent rental arrangements, flexible timing adjustments, and creative weather-adapted solutions. Wedding insurance recommendations provided. Your event proceeds beautifully regardless of conditions.

Yes! We specialize in multi-villa events for large groups, family reunions, and weddings with many guests. We coordinate welcome dinners at one villa, ceremony at beach location, reception at another venue, and synchronize all logistics. Central event spaces created for group gatherings while maintaining private villa accommodations.

Yes, full event design services include custom theme development, color scheme and style consultation, floral arrangements and centerpieces, table settings and linens, lighting design (uplighting, string lights, candles), signage and stationery, and furniture rental (lounge areas, bars). We create cohesive designs from ceremony to reception with professional setup and breakdown.